These Terms of Service (the "Terms") are an agreement between you ("you" or "your") and Stowdar ("Stowdar," "we," "us," or "our") that governs your use of the Stowdar software and the related services we provide (together, the "Service"). You accept these Terms when you check the box presented during setup, activate a license key, or otherwise access or use the Service. If you use the Service on behalf of a company or other organization, you represent that you are authorized to accept these Terms on its behalf, and "you" includes that organization. If you do not agree to these Terms, do not use the Service.
A purchased license does not activate until these Terms are accepted. Acceptance is recorded against your license, together with the version of the Terms accepted and the time of acceptance.
You must be at least 18 years old, or the age of majority in your jurisdiction if that is higher, to use the Service. The Service is intended for business and professional use, is not directed to or intended for use by anyone under 18, and you may not permit anyone under 18 to access or use it.
Stowdar is software that you deploy and run inside your own cloud account. Once deployed, it connects to your own Google account (such as Gmail, Google Drive, Google Docs, Google Sheets, Google Calendar, and Google Tasks), uses an artificial intelligence provider (currently Anthropic) through your own API key to read and organize your correspondence and files, and writes the results back into your own Google Drive. You supply and control the Google account, the cloud project the software runs in, and the AI provider key it uses.
We do not host, operate, or administer the Service for you. We supply the software, the license to use it, and a small supporting service that validates your license, records your acceptance of these Terms, serves updated wording and guidance text into your installation, and receives anonymized, content-free usage information as described in Section 10. Everything else runs on infrastructure you own.
Because the Service runs in your own environment on your own accounts, you are responsible for provisioning and maintaining that environment and those accounts, and for any charges billed to you by Google, your AI provider, or other third parties.
Both your cloud usage (such as compute and hosting) and your AI provider usage, which is the automated calls the Service makes with your own API key, consume paid resources, credits, or usage-based charges on your own accounts, and these charges can vary or exceed your expectations depending on how much you run the Service and how much data it processes. You are solely responsible for all such charges, including any overages, and we do not control, cap, advance, or reimburse them. Each time you start a patrol or otherwise run the Service, you authorize and accept responsibility for the tokens and credits that action consumes on your own AI provider account, in whatever amount it requires; that usage is limited only by the usage and spending limits you have set on your own AI provider key, and not by Stowdar. We strongly recommend that you monitor your usage and set spending limits or budget caps with both your cloud provider and your AI provider. You use the Service, and incur any resulting cloud and AI provider costs and overages, at your own risk.
Subject to these Terms and your payment of any applicable fees, we grant you a limited, non-exclusive, non-transferable, revocable license to install and use the Service for your own business use. Your license is tied to a license key and is subject to the usage limits, seat limits, and features of the plan you purchase. We may offer a limited free trial, which is provided as-is and which we may change or discontinue at any time. We may update, improve, or modify the Service over time.
A business license carries a number of seats. A seat is claimed by a person in your organization and is recorded against a one-way salted hash of that person's work email address, so that reconnecting or redeploying reclaims the same seat rather than consuming an additional one. You are responsible for the number of people who use the Service under your license and for keeping that number within your purchased plan.
Seat checks deliberately fail open. If a seat cannot be verified because of a network fault or an unclear response, the Service allows the person to continue working rather than locking them out of their own mailbox. Only an explicit rejection blocks a seat. A permissive result caused by a failed check is not a grant of additional seats, does not waive the seat limits of your plan, and does not prevent us from enforcing those limits or invoicing for use beyond them.
The Service is distributed as source that you deploy yourself, from a private repository to which access is granted per recipient. Access credentials, deploy access codes, and license keys are issued to you and are personal to you. You may not publish, share, resell, sublicense, rent, mirror, or otherwise redistribute the Service, its source, or any access credential, and you may not deploy it for the benefit of any organization other than the one licensed.
The Service produces output using artificial intelligence, and that output can be inaccurate, incomplete, outdated, or simply wrong. This applies across everything the Service produces, including summaries and reports, extracted facts, prices, quantities and arithmetic on estimates and invoices, drafted or sent email, calendar entries and tasks, and decisions about how a document is filed or which client a message is attributed to.
The Service can only work from the information available in your connected accounts and the data you provide. It does not know about, and cannot capture, events, conversations, or decisions that occur outside those sources, such as a phone call, a text message, or an in-person discussion. It also may not find, read, or include everything that is present within those sources: the automated processing can miss, overlook, or misinterpret information that sits in your own email, files, or other connected data. The absence of something from a summary, report, or estimate does not mean it is not in your account, and does not mean it did not happen.
You are solely responsible for reviewing and verifying every fact, figure, and document the Service produces, before you rely on it, send it, sign it, or act on it. You must not treat the output as a substitute for your own judgment, your own records, or your own confirmation.
To the maximum extent permitted by law, Stowdar is not responsible or liable for any decision, action, order, purchase, quotation, contract, loss, or damage that results from reliance on the Service's output, including where the output is incorrect, outdated, incomplete, or does not reflect information that was never provided to the Service, and including where you sent that output to your own customer without reviewing it.
You agree to keep a qualified person in the loop for any output that has consequences for your business or your customers, and to review each customer-facing document before it is sent. Where output produced by the Service reaches your own customers, whether as a handed-over summary, an estimate, an invoice, or the body of an email, you are responsible for any disclosure that artificial intelligence was involved in producing it that your own obligations, your customers' expectations, or applicable law require.
If you use the Service's output in connection with legal, medical, financial, insurance, employment, or other high-risk or regulated decisions, you are responsible for the additional safeguards those uses require.
Nothing the Service produces is legal, accounting, tax, insurance, engineering, or other professional advice, and nothing in it should be treated as such. Estimates, contract references, terms language, and similar material generated by the Service are drafting aids only and must be reviewed by you and, where appropriate, by a qualified professional.
Each time you use the Service, and each time you confirm a statement inside it, you represent to us that:
These are contractual representations made to a private company. They are not made under oath and carry no criminal penalty. They are, however, enforceable as representations, and your indemnity in Section 17 applies to claims arising from a representation in this Section that turns out to be untrue.
You agree to: (a) keep your license key, API keys, credentials, deploy access codes, and cloud access secure and confidential; (b) use the Service only for lawful purposes and only with accounts and data you are authorized to access; (c) comply with the terms of Google, your AI provider, your accounting provider, and any other third party whose services you connect; (d) secure your own cloud environment, accounts, and access permissions; and (e) maintain your own backups of your data. You are responsible for all activity that occurs under your accounts and your deployment.
You agree not to: resell, sublicense, rent, mirror, or redistribute the Service; reverse engineer, decompile, or attempt to derive the source of any non-public portion of the Service except to the extent this restriction is prohibited by law; remove or alter any proprietary notices; use the Service to build a competing product; or use the Service in any way that infringes the rights of others or violates any law.
You will not use the Service, and will not permit anyone else to use it, for any unlawful, harmful, fraudulent, infringing, or malicious purpose. Without limiting the foregoing, you will not use the Service to violate any law; infringe intellectual property or privacy rights; access systems or data you are not authorized to access; create or distribute malware or attempt to compromise any system or network; harass, threaten, defraud, deceive, or harm others; send unsolicited bulk commercial email; or generate or handle unlawful, hateful, or sexually exploitative material, including any content that sexualizes or endangers a minor.
The Service is a business correspondence and project tool. It is not designed, tested, or offered for processing special categories of data, and you agree not to use it to process protected health information, information subject to a health privacy regime, government identifiers, financial account credentials, biometric or genetic information, information about a person's race, religion, health, sexual orientation, or similar sensitive characteristics, information subject to legal professional privilege, or information subject to a confidentiality or security regime that forbids disclosure to a third-party processor.
We cannot detect such material and do not attempt to. A mailbox can contain anything, and the Service reads what is in the accounts you connect. Keeping such material out of the accounts you connect, or declining to connect an account that contains it, is your responsibility. If your obligations do not permit any third party to process your content, the standard configuration of the Service is not suitable for you, and you should contact us before deploying it.
You are responsible for ensuring that your use, and your users' use, of the Service complies at all times with the then-current terms and policies of the providers it relies on, including Anthropic's Usage Policy and terms of service, and the Google APIs Terms of Service and the Google API Services User Data Policy, each of which may change from time to time.
If you use the Service in a business, workplace, or team configuration, the Service is designed to aggregate information from the connected accounts, including mailboxes, drives, tasks, and calendars, into a shared, centralized location, such as a shared drive and a shared board, that other members of your organization who have access can see. As a result, information originating from an individual's account or workspace, including items an individual may have considered private, such as a personal task, note, or message, may be filed, summarized, or made visible to others in your organization who have access to that shared location. This centralization is an intended and inherent function of the shared configuration.
You, and the administrator who sets up and operates the Service for your organization, are solely responsible for choosing this configuration, for setting and maintaining appropriate access permissions and internal policies, and for informing the people in your organization about how the Service works. By deploying and using the Service in a shared or team configuration, you acknowledge and accept this internal visibility as a known characteristic and risk of the Service, and Stowdar is not responsible or liable for the disclosure of information among your own users, employees, or organization that results from the shared configuration you have chosen.
Three behaviors of the Service go beyond reading and filing. Each operates from your own accounts, on your instruction, and each carries obligations that fall on you as the sender.
The Service can send estimates, invoices, and related documents from the mailbox of the person in your organization who created them, with your account administrator copied, using a message body that may be your own template. It also sends a small number of notices to the account owner about that owner's own business, for example that a document was opened, that an estimate was accepted, that an invoice was signed, or that a seat request was refused.
You are the sender of every message the Service sends. You are responsible for compliance with all laws and rules governing commercial and transactional email in every jurisdiction where your recipients sit, including accurate sender identification, honest subject lines, any required unsubscribe mechanism, and honoring opt-outs. You are responsible for the content of each message, including the parts generated by artificial intelligence, and for reviewing it before it is sent. We do not send mail on your behalf from our own systems and we do not maintain, rent, or supply mailing lists.
Please make sure you understand this before you send a document to a customer. When you send an estimate or invoice through the Service, the recipient receives a link. When that link is opened, the Service records that the document was viewed, records the network address the request came from, and notifies you. A tracking element is included even where your own message template omits one, because the acceptance and signature workflow depends on it.
Repeated opens within a short window are counted once. Views from a session signed in to your own installation are excluded and labeled as uncounted previews. A network address is not a location: on a mobile network, a corporate network, or a virtual private network it identifies the network operator's exit point and not the person or the place, and the Service says so rather than implying otherwise.
Your recipients are not our customers and are not party to these Terms. You are responsible for determining what disclosure this tracking requires in your jurisdiction and in your recipients' jurisdictions, for making that disclosure, and for reflecting it in your own terms, privacy notice, or communications with your customers. If you cannot make that disclosure, do not use the customer-facing document links.
An estimate can be accepted by a single action on the document link. An invoice can be signed with a typed signature. The Service records what was accepted or signed, when, and the network address the action came from, and can produce a certificate presenting that record.
The underlying record is the authoritative one and the certificate is a presentation of it, so a failure to produce a certificate does not affect the validity of an acceptance or signature that was recorded. Whether an acceptance or signature collected this way is legally sufficient for your purposes, in your jurisdiction, and for the transaction concerned, is a question you must satisfy yourself about. We do not represent that any acceptance or signature collected through the Service satisfies any particular legal requirement, and the Service is not a substitute for a qualified electronic signature service where one is required. You are responsible for retaining your own copies of accepted and signed documents.
Paid plans are billed on a recurring subscription basis through our payment processor, Lemon Squeezy, which acts as merchant of record and handles your payment information. We do not receive or store your full card details. By purchasing a plan, you authorize recurring charges until you cancel. You may cancel at any time, and cancellation stops future renewals. Unless otherwise required by law, fees already paid are non-refundable, and cancellation does not entitle you to a refund of the current billing period. Prices and plan features may change on a going-forward basis, with notice to existing subscribers.
Because Lemon Squeezy is the merchant of record for your purchase, its own terms govern the transaction itself, including invoicing, applicable sales tax or value added tax, currency, chargebacks, and any statutory right of withdrawal or cancellation available to you as a purchaser in your jurisdiction. Where its terms and these Terms differ on the transaction itself, its terms control for that transaction.
Stowdar is designed so that your content stays with you. Your email messages, attachments, documents, contacts, calendar entries, tasks, spreadsheets, and other content from your connected accounts are processed inside your own cloud environment and written back into your own Google Drive. We do not receive, store, or have access to that content. You own and control it, we claim no ownership of it, and we cannot retrieve, produce, or delete it because we never held it. Consistent with the Google API Services User Data Policy, the Service accesses your Google data solely to provide the features you use within your own environment; it does not sell that data, transfer it to third parties, or use it for advertising.
To do its work, the Service sends relevant content to the AI provider you have configured, using your own API key. That processing is governed by your own agreement with that provider and is not controlled by us. This includes information drawn from your connected accounts and anything you type into the Service, such as a search or question containing a client's name, address, project details, or other personal or business information. Content is processed in plaintext by that provider, because a model cannot analyze what it cannot read. That content is sent to and processed on your AI provider's systems, where it may be accessed, retained, or reviewed in accordance with that provider's own terms and the plan you hold with them. This is an inherent and unavoidable part of how the Service works, and it applies even though Stowdar itself does not collect, store, or receive that content.
It is your decision to use the Service with this understanding. You are solely responsible for the content you and your users choose to process, including for holding any rights, permissions, or consents needed to send information about your own clients, customers, employees, or other third parties to your AI provider. Because Stowdar does not receive, store, or control that content, Stowdar is not responsible or liable for the fact that such information is transmitted to, held by, or handled by your AI provider, or for any consequences of that transmission. Any assurance about model training or content retention is your AI provider's to give, under the plan you hold with them, and is not ours.
The only information that reaches us is limited to what is needed to run the business and maintain the software:
One flow runs in the other direction. We serve wording and guidance text into your installation while it runs, so that phrasing can be improved without your having to redeploy. That flow carries text from us to you only. It carries no content of yours, and it returns nothing.
We apply commercially reasonable administrative and technical measures to protect the limited information we hold. No method of transmission or storage is completely secure, and we cannot guarantee absolute security. You remain responsible for securing your own cloud environment, credentials, and API keys. A security incident affecting your own accounts, environment, or credentials is yours to handle and to notify on, and is not a breach of our systems.
By accepting these Terms and using the Service, you consent to our collection, storage, and use of the anonymized, content-free usage data described in Section 10. We use this data solely to operate, maintain, secure, troubleshoot, and improve the Service, including refining the shared rules and templates that benefit all users. Because this data is anonymized and content-free, it does not identify you and does not include any content from your connected accounts. You acknowledge that this collection is a normal and necessary part of providing and improving the Service.
The Service lets you build your own tabs inside your installation. An authored tab runs in a restricted sandbox: it has no network access, it receives data only through a checked broker, and it can perform only a small, fixed set of reversible actions, always running with the permissions of the signed-in person rather than any greater permission. A tab that has not been adopted by the account owner can only propose an action for that owner to approve.
A tab you or your people author is your content, and you are responsible for it, including what it displays, what it proposes, and any effect it has inside your own installation. We provide the sandbox and the restrictions described above, and to the maximum extent permitted by law we are not liable for a tab authored by you, by your people, or by any third party you obtain one from. If we make it possible for third parties to distribute tabs, additional terms will apply to that distribution and will be presented at that time.
The Service works with third-party providers, including Google, your chosen AI provider (currently Anthropic), Lemon Squeezy, our backend host, and, if you connect one, your accounting provider. Your use of those providers is governed by their own terms and privacy policies, and you are responsible for your accounts and any fees with them. Where the Service integrates with an accounting provider, you create your own application registration with that provider and supply your own credentials, which are stored in your own secret storage; we do not hold them and are not an intermediary for your financial data.
Stowdar is an independent product. We are not affiliated with, endorsed by, sponsored by, or acting on behalf of Google, Anthropic, Lemon Squeezy, or any accounting provider. Product names and marks belong to their owners and are used only to describe what the Service connects to. We are not responsible or liable for the acts, omissions, availability, pricing, or policies of any third-party provider, or for any fees, credits, charges, or overages you incur with them.
The Service, including its software, design, templates, rules, and content, other than your own data and anything you author, is owned by Stowdar and protected by intellectual property laws. Except for the license granted in Section 3, no rights are transferred to you, and all rights not expressly granted are reserved.
The service is provided "as is" and "as available," without warranties of any kind, whether express, implied, or statutory, including any implied warranties of merchantability, fitness for a particular purpose, title, and non-infringement.
We do not warrant that the service will be uninterrupted, timely, secure, or error-free, that it will meet your requirements, that it will find or include everything present in your connected accounts, or that any output produced by the AI provider you configure will be accurate, current, or complete. You use the service, and rely on its output, at your own discretion and risk.
To the maximum extent permitted by law, Stowdar will not be liable for any indirect, incidental, special, consequential, exemplary, or punitive damages, or for any loss of data, revenue, profits, business, or goodwill, arising out of or relating to the service, even if advised of the possibility of such damages.
To the maximum extent permitted by law, our total aggregate liability for all claims relating to the service will not exceed the amount you paid us for the service in the twelve months before the event giving rise to the claim.
This limitation applies to every theory of liability, including contract, warranty, negligence, and statute, and it applies to claims arising from output the Service produced, from mail it sent on your instruction, from a document link it served, and from an acceptance or signature it recorded. It does not exclude any liability that cannot be excluded under applicable law.
You agree to defend, indemnify, and hold harmless Stowdar and its owner, officers, and agents from any claims, damages, liabilities, penalties, and expenses, including reasonable legal fees, arising out of or relating to: your use of the Service; the content you process with it; the accounts you connect and your authority to connect them; email sent, documents tracked, or signatures collected through your installation; output you relied on, sent, or acted on; a tab authored inside your installation; your violation of these Terms, of a representation in Section 5, or of any law or third-party right; and any claim brought by one of your own customers, employees, or correspondents relating to the Service.
You may stop using the Service and cancel your subscription at any time. We reserve the right to suspend or terminate your license and access to the Service if you breach these Terms, use the Service unlawfully, or fail to pay, and otherwise on reasonable notice. If we terminate your subscription without cause, we may, in our discretion, refund the unused portion of any prepaid fees.
On termination, your right to use the Service ends, but the material the Service has produced for you, including your summaries, documents, folders, and organized files, remains in your own Google Drive under your own account. That material is yours: it was generated, processed, and stored under your own accounts, you paid for it, and it stays with you. We do not delete it on termination, and because we never held or controlled it, we cannot. What ends is the ongoing service itself, so the living documents the Service maintained, such as your summaries, simply stop being refreshed or updated and become static over time, while remaining fully intact and yours to keep, use, and export.
Sections 4, 5, 10, and 13 through 20 survive termination.
We may update these Terms from time to time. When we do, we will revise the "Last updated" date above and, for material changes, provide reasonable notice. Because the Service updates itself, a material change may be presented to you inside the Service for acceptance. Your continued use of the Service after an update takes effect means you accept the revised Terms. If you do not accept a revised version of these Terms, your remedy is to stop using the Service and cancel your subscription; the material already produced in your own accounts stays with you as described in Section 18.
We may assign these Terms to a successor in connection with a merger, acquisition, reorganization, or sale of the business or its assets. You may not assign these Terms without our written consent.
These Terms are governed by the laws of the State of Florida, United States, without regard to its conflict of laws rules. You agree that the state and federal courts located in Florida will have exclusive jurisdiction over any dispute arising out of or relating to these Terms or the Service, and you consent to the personal jurisdiction of those courts.
In any dispute, claim, or legal proceeding arising out of or relating to these Terms or the Service, the prevailing party is entitled to recover its reasonable attorneys' fees, court costs, and other expenses of the proceeding from the non-prevailing party. Without limiting the foregoing, if any claim or lawsuit brought against us is dismissed, withdrawn, abandoned, or decided in our favor, the party that brought it is responsible for the reasonable legal fees, costs, and expenses we incur in defending against it, to the maximum extent permitted by law.
If any provision of these Terms is held unenforceable, that provision is limited or severed to the minimum extent necessary and the remaining provisions stay in force. Our failure to enforce a provision is not a waiver of it. These Terms, together with the Privacy Policy, are the entire agreement between you and us regarding the Service.
Questions about these Terms: hello@stowdar.com.
