Terms of Service

1. Acceptance of these Terms

These Terms of Service (the "Terms") are an agreement between you ("you" or "your") and Stowdar ("Stowdar," "we," "us," or "our") that governs your use of the Stowdar software and the related services we provide (together, the "Service"). You accept these Terms when you check the box presented during setup, activate a license key, or otherwise access or use the Service. If you use the Service on behalf of a company or other organization, you represent that you are authorized to accept these Terms on its behalf, and "you" includes that organization. If you do not agree to these Terms, do not use the Service.

You must be at least 18 years old, or the age of majority in your jurisdiction if that is higher, to use the Service. The Service is intended for business and professional use and is not directed to, or intended for use by, anyone under 18, and you may not permit anyone under 18 to access or use it.

2. What Stowdar is

Stowdar is software that you deploy and run inside your own Google Cloud environment. Once deployed, it connects to your own Google account (such as Gmail, Google Drive, Google Docs, Google Calendar, and Google Tasks), uses an artificial-intelligence provider (currently Anthropic) through your own API key to read and organize your correspondence and files, and writes the results back into your own Google Drive. You supply and control the Google account, the cloud project the software runs in, and the AI provider key it uses.

Because the Service runs in your own environment on your own accounts, you are responsible for provisioning and maintaining that environment and those accounts, and for any charges billed to you by Google, your AI provider, or other third parties. We provide the software, the license to use it, and a supporting service that validates your license and receives anonymized, content-free usage information as described in Section 6.

Both your Google Cloud usage (such as compute and hosting) and your AI provider usage, which is the automated calls the Service makes with your own API key, consume paid resources, credits, or usage-based charges on your own accounts, and these charges can vary or exceed your expectations depending on how much you run the Service and how much data it processes. You are solely responsible for all such charges, including any overages, and we do not control, cap, advance, or reimburse them. Each time you start a patrol or otherwise run the Service, you authorize and accept responsibility for the tokens and credits that action consumes on your own AI provider account, in whatever amount it requires; that usage is limited only by the usage and spending limits you have set on your own AI provider key, and not by Stowdar. We strongly recommend that you monitor your usage and set spending limits or budget caps with both Google Cloud and your AI provider, and that you use the Service responsibly and within limits appropriate for your accounts. You use the Service, and incur any resulting Google Cloud and AI provider costs and overages, at your own risk.

3. License, plans, and trial

Subject to these Terms and your payment of any applicable fees, we grant you a limited, non-exclusive, non-transferable, revocable license to install and use the Service for your own business or personal use. Your license is tied to a license key and is subject to the usage limits, seat limits, and features of the plan you purchase. We may offer a limited free trial, which is provided as-is and which we may change or discontinue at any time. We may update, improve, or modify the Service over time.

4. Your responsibilities

You agree to: (a) keep your license key, API keys, credentials, and cloud access secure and confidential; (b) use the Service only for lawful purposes and only with accounts and data you are authorized to access; (c) comply with the terms of Google, your AI provider, and any other third party whose services you connect; and (d) maintain your own backups of your data. You are responsible for all activity that occurs under your accounts and your deployment.

You agree not to: resell, sublicense, rent, or redistribute the Service; reverse engineer, decompile, or attempt to derive the source of any non-public portion of the Service except to the extent this restriction is prohibited by law; remove or alter any proprietary notices; use the Service to build a competing product; or use the Service in any way that infringes the rights of others or violates any law.

You will not use the Service, and will not permit anyone else to use it, for any unlawful, harmful, fraudulent, infringing, or malicious purpose. Without limiting the foregoing, you will not use the Service to violate any law; infringe intellectual-property or privacy rights; access systems or data you are not authorized to access; create or distribute malware or attempt to compromise any system or network; harass, threaten, defraud, deceive, or harm others; or generate or handle unlawful, hateful, or sexually exploitative material, including any content that sexualizes or endangers a minor. You are responsible for ensuring that your use, and your users' use, of the Service complies at all times with the then-current terms and policies of the providers it relies on, including Anthropic's Usage Policy and terms of service, and the Google APIs Terms of Service and the Google API Services User Data Policy, each of which may change from time to time.

Shared and team environments. If you use the Service in a business, workplace, or team configuration, the Service is designed to aggregate information from the connected accounts, including mailboxes, Drives, tasks, and calendars, into a shared, centralized location, such as a shared Drive and a shared board, that other members of your organization who have access can see. As a result, information originating from an individual's account or workspace, including items an individual may have considered private, such as a personal task, note, or message, may be filed, summarized, or made visible to others in your organization who have access to that shared location. This centralization is an intended and inherent function of the shared configuration.

You, and the administrator who sets up and operates the Service for your organization, are solely responsible for choosing this configuration, for setting and maintaining appropriate access permissions and internal policies, and for informing the people in your organization about how the Service works. By deploying and using the Service in a shared or team configuration, you acknowledge and accept this internal visibility as a known characteristic and risk of the Service, and Stowdar is not responsible or liable for the disclosure of information among your own users, employees, or organization that results from the shared configuration you have chosen.

5. Payments, billing, and cancellation

Paid plans are billed on a recurring subscription basis through our payment processor, Lemon Squeezy, which handles your payment information; we do not store your full card details. By purchasing a plan, you authorize recurring charges until you cancel. You may cancel at any time, and cancellation stops future renewals. Unless otherwise required by law, fees already paid are non-refundable, and cancellation does not entitle you to a refund of the current billing period. Prices and plan features may change on a going-forward basis, with notice to existing subscribers.

6. Your data and what we collect

Stowdar is designed so that your content stays with you. Your email messages, attachments, documents, contacts, calendar entries, and other content from your connected accounts are processed inside your own cloud environment and written back into your own Google Drive. We do not receive, store, or have access to that content. To do its work, the Service sends relevant content to the AI provider you have configured, using your own API key; that processing is governed by your agreement with that provider and is not controlled by us. Consistent with the Google API Services User Data Policy, the Service accesses your Google data solely to provide the features you use within your own environment; it does not sell that data, transfer it to third parties, or use it for advertising.

You understand and agree that operating the Service necessarily transmits content to your AI provider. This includes information drawn from your connected accounts and anything you type into the Service, such as a search or question that contains a client's name, address, project details, or other personal or business information. That content is sent to and processed on your AI provider's systems, where it may be accessed, retained, or reviewed in accordance with that provider's own terms. This is an inherent and unavoidable part of how the Service works, and it applies even though Stowdar itself does not collect, store, or receive that content.

It is your decision to use the Service with this understanding. You are solely responsible for the content you and your users choose to process, including for holding any rights, permissions, or consents needed to send information about your own clients, customers, employees, or other third parties to your AI provider. Because Stowdar does not receive, store, or control that content, Stowdar is not responsible or liable for the fact that such information is transmitted to, held by, or handled by your AI provider, or for any consequences of that transmission.

The only information that reaches us is limited to what is needed to run the business and maintain the software:

• Account and billing information, such as the email address and subscription status associated with your license, handled through Lemon Squeezy.
• License and seat validation data, meaning your license key, a per-deployment identifier (derived from your cloud project, not from your identity), your software version, and a one-way salted hash of your connected Google account address, used only to enforce your plan's seat limit and to let you reclaim your seat. We do not receive your actual connected email address.
• Anonymized, content-free usage data, meaning a record of which features ran and how often, along with non-content labels such as feature, template, section, and rule identifiers, counts, and the software version, tagged with a random identifier derived from nothing. This data is stripped of anything resembling content: message text, subject lines, names, email addresses, file contents, and similar fields are never included, and long values are truncated so content cannot travel with it. It cannot be used to identify you or to reconstruct your content.

We apply commercially reasonable administrative and technical measures to protect the limited information we hold. No method of transmission or storage is completely secure, and we cannot guarantee absolute security. You remain responsible for securing your own cloud environment, credentials, and API keys.

7. Your consent to anonymized data collection

By accepting these Terms and using the Service, you consent to our collection, storage, and use of the anonymized, content-free usage data described in Section 6. We use this data solely to operate, maintain, secure, troubleshoot, and improve the Service, including refining the shared rules and templates that benefit all users. Because this data is anonymized and content-free, it does not identify you and does not include any content from your connected accounts. You acknowledge that this collection is a normal and necessary part of providing and improving the Service.

8. Third-party services

The Service works with third-party providers, including Google, your chosen AI provider (currently Anthropic), and Lemon Squeezy. Your use of those providers is governed by their own terms and privacy policies, and you are responsible for your accounts and any fees with them.

Stowdar is an independent product and a separate entity. We are not affiliated with, endorsed by, sponsored by, or acting on behalf of Google, Anthropic, or Lemon Squeezy. We are not responsible or liable for the acts, omissions, availability, pricing, or policies of any third-party provider, or for any fees, credits, charges, or overages you incur with them, including usage-based charges on your Google Cloud account or your AI provider (Anthropic) account.

9. Intellectual property

The Service, including its software, design, and content (other than your own data), is owned by Stowdar and protected by intellectual-property laws. Except for the license granted in Section 3, no rights are transferred to you, and all rights not expressly granted are reserved.

10. Accuracy, your verification, and disclaimer of warranties

You understand and agree that the summaries, reports, extracted facts, and other output produced across all areas of the Service are generated by automated and artificial-intelligence processing and are subject to error, omission, and incompleteness. The Service can only work from the information available in your connected accounts and the data you provide; it does not know about, and cannot capture, events, conversations, or decisions that occur outside those sources, such as a phone call, a text message, or an in-person discussion. It also may not find, read, or include everything that is present within those sources: the automated processing can miss, overlook, or misinterpret information that is in your own email, files, or other connected data, so the absence of something from a summary or report does not mean that it is not in your account. Its output may therefore be inaccurate, outdated, or incomplete.

You are solely responsible for reviewing and verifying that all reports, summaries, and data are accurate, current, and based on the actual facts and events before you rely on or act on them. You must not treat the output as a substitute for your own judgment, records, or confirmation. To the maximum extent permitted by law, Stowdar is not responsible or liable for any decision, action, order, purchase, loss, or damage that results from reliance on the Service's output, including where the output is incorrect, outdated, or does not reflect information that was never provided to the Service. If you use the Service's output in connection with legal, medical, financial, insurance, employment, or other high-risk or regulated decisions, you are responsible for the additional safeguards those uses require, including qualified human review and disclosing that AI was involved in producing the output.

The Service is provided "as is" and "as available," without warranties of any kind, whether express, implied, or statutory, including any implied warranties of merchantability, fitness for a particular purpose, title, and non-infringement. We do not warrant that the Service will be uninterrupted, timely, secure, or error-free, that it will meet your requirements, or that any output produced by the AI provider you configure will be accurate or complete. You use the Service, and rely on its output, at your own discretion and risk.

11. Limitation of liability

To the maximum extent permitted by law, Stowdar will not be liable for any indirect, incidental, special, consequential, or punitive damages, or for any loss of data, revenue, profits, or goodwill, arising out of or relating to the Service, even if advised of the possibility of such damages. To the maximum extent permitted by law, our total liability for all claims relating to the Service will not exceed the amount you paid us for the Service in the twelve months before the event giving rise to the claim.

12. Indemnification

You agree to defend, indemnify, and hold harmless Stowdar from any claims, damages, liabilities, and expenses arising out of your use of the Service, your data, your accounts, or your violation of these Terms or of any law or third-party right.

13. Termination

You may stop using the Service and cancel your subscription at any time. We reserve the right to suspend or terminate your license and access to the Service at any time, for any reason or no reason, with or without notice, in our sole discretion, including, without limitation, if you breach these Terms or use the Service unlawfully. If we terminate your subscription without cause, we may, in our discretion, refund the unused portion of any prepaid fees. On termination, your right to use the Service ends, but the material the Service has produced for you, including your summaries, documents, folders, and organized files, remains in your own Google Drive under your own account. That material is yours: it was generated, processed, and stored under your own accounts, you paid for it, and it stays with you. We do not delete it on termination, and because we never held or controlled it, we cannot. What ends is the ongoing service itself, so the living documents the Service maintained, such as your summaries, simply stop being refreshed or updated and become static over time, while remaining fully intact and yours to keep, use, and export.

14. Changes to these Terms

We may update these Terms from time to time. When we do, we will revise the "Last updated" date above and, for material changes, provide reasonable notice. Your continued use of the Service after an update takes effect means you accept the revised Terms.

15. Governing law and legal costs

These Terms are governed by the laws of the State of Florida, United States, without regard to its conflict-of-laws rules. You agree that the state and federal courts located in Florida will have jurisdiction over any dispute arising out of or relating to these Terms or the Service.

In any dispute, claim, or legal proceeding arising out of or relating to these Terms or the Service, the prevailing party is entitled to recover its reasonable attorneys' fees, court costs, and other expenses of the proceeding from the non-prevailing party. Without limiting the foregoing, if any claim or lawsuit brought against us is dismissed, withdrawn, abandoned, or decided in our favor, the party that brought it is responsible for the reasonable legal fees, costs, and expenses we incur in defending against it, to the maximum extent permitted by law.

16. Contact

Questions about these Terms: hello@stowdar.com.